This procedure shows you the steps to create rules for spam and suspect email in Microsoft Outlook. You can have email with a “spam” or “suspect” tag delivered directly to special folders in Outlook. When you create these folders, you keep possible spam email out of your usual Outlook folders, but you can get access to the email if it becomes necessary.
Before you start, make sure that you configure spamBlocker to add a tag for confirmed spam and suspect spam categories. You can use the default tags, or create custom tags. The steps below describe how to create folders with the default tags.
These steps are for Outlook in Office 365. The steps could be different for other versions of Outlook.
To add a rule to send spam to an Outlook folder:
- In Outlook, select File > Manage Rules and Alerts.
- Click New Rule to start the Rules wizard.
- In the Start from a blank rule section, select Apply rule on messages I receive.
- Click Next.
- Select the condition check box: with specific words in the subject. Then, in the bottom pane, click specific words to edit the rule description.
- In the Search Text dialog box, type the spam tag as ***SPAM***. If you use a custom tag, type it here instead.
- Click Add and then click OK.
- Click Next twice.
- The wizard asks what you want to do with the message. Select the move it to the specified folder check box. Then, in the bottom pane, click specified to select the destination folder.
- In the Choose a Folder dialog box, click New.
- In the folder name field, type Spam. Click OK two times.
- Click Next two times.
- To complete the rule setup, type a name for your spam rule and click Finish.
- Click Apply.
Repeat these steps to create a rule for suspect email, using the ***SUSPECT*** email tag. You can send suspected spam email to the same folder, or create a separate folder.