Send Spam to an Outlook Folder

This procedure describes how to create rules for spam and suspect email in Microsoft Outlook. You can deliver email with a “spam” tag directly to a custom folder in Outlook. When you create these folders, you keep possible spam email out of your usual Outlook folders, but you can get access to the email if you need to.

Before you start, make sure that you configure spamBlocker to add a tag for confirmed spam. In Fireware v 12.5.3 and lower you can also add a tag for suspect spam categories. You can use the default tags or create custom tags. The steps below describe how to create folders with the default tags.

These steps are for Outlook in Office 365. The steps could be different for other versions of Outlook.

To add a rule to send spam to an Outlook folder:

  1. In Outlook, select File > Manage Rules and Alerts.
  2. Click New Rule.
    The Rules wizard opens.
  3. In the Start from a blank rule section, select Apply rule on messages I receive.
  4. Click Next.
  5. In the Select Conditions section, select with specific words in the subject check box.
  6. In the Edit the rule description section, click specific words.
  7. In the Search Text dialog box, type the spam tag as ***SPAM***. If you use a custom tag, type it here instead.
  8. Click Add. Click OK.
  9. Click Next two times.
  10. The Rules wizard asks what you want to do with the message. Select the move it to the specified folder check box. Then, in the bottom pane, click specified to select the destination folder.
  11. In the Choose a Folder dialog box, click New.
  12. In the folder name text box, type Spam. Click OK two times.
  13. Click Next two times.
  14. Type a name for your spam rule. Click Finish.
  15. Click Apply.

For Fireware v12.5.3 and lower, repeat these steps to create a rule for suspect email, using the ***SUSPECT*** email tag. You can send suspected spam email to the same folder, or create a separate folder.